Clock ins/outs
- Discover Clock ins/outs
- How can employees clock in/out?
- Can I see employee clock ins/outs?
- How can I assign a clock in/out?
- Can I modify users' clock ins/outs?
- How do I manage clock ins/outs requests?
- When are clock ins/outs requests generated?
- Is it mandatory to use geolocation for clocking in/out?
- Is an internet connection required to clock in/out?
- Can employees validate their clock ins/outs?
- Which clock ins/out reports can I download?
- Can I find out who is working in real time?
- Where can I see the clock in/out incidents?
- How can I assign a clock in/out from the app?
- How to quickly assign a clock in/out with just one button?
- Can I assign clock ins/outs and breaks within a date range?
- Can I assign or request a clock in/out if one is already open?
- Can I manage all of the clock in/out requests for the same employee with a single action?
- How do I enable my employees to request a clock in/out even if the "Clock ins/outs" section is hidden?
- How can I tell which employees are working remotely?
- Does offline clock in/out also work on the mobile app?
- How does the night shift configuration work?
- What is the overlap alert between a clock in/out and a time-off period? Does it block my clock in/out?
- If I assign a clock in/out to an employee and it overlaps with an already approved time-off request, will Sesame alert me?
- What happens if I assign or edit a clock in/out that overlaps with an existing one?
- What happens if I submit a clock in/out request for a time slot in which I already have another one pending?
- How do I allow my employees to reject changes I make to their clock ins/outs?
- How do I filter clock in/out requests?
- How do I search for a specific employee's requests?
- How can I set a minimum break time?
- How do I set up automatic clock-out with an incident when an employee forgets to clock out?
How do I set up automatic clock-out with an incident when an employee forgets to clock out?
To set up automatic clock-out with an incident, enable the automation in Configuration and choose when you want Sesame to close a clock-in that was left open. Each automatic clock-out generates an incident that you can review and correct.
Enable the automation
- Go to Configuration >> Automations >> Clock ins/outs.
- Open the configuration you want to edit.
- In the Incidents section, enable the toggle "Generate an incident when an automatic clock-out occurs if the employee forgets to clock out".
- Choose when the clock-in is closed (see the next section).
- Choose whether to notify the person by email, by in-app notification or through both channels.
- Save the changes.
Choose when the clock-in is closed
Option 1 - At a specific time
If the person is still clocked in at the time you set, Sesame closes the clock-in and generates the incident. Select the time, for example, your office closing time.
Option 2 - When they exceed their working time for the day
If the person is still clocked in a set number of minutes after their working time, Sesame closes the clock-in and generates the incident.
Set it up as follows:
- Enter the buffer in minutes. You can enter between 1 and 720 minutes.
- Choose what the minutes are calculated from: the person's workday, schedule or contract.
For example, if a person's schedule ends at 17:00 and you enter 120 minutes, the clock-in closes at 19:00 and the incident is generated.
Additional options
- Block the employee from clocking in when the automatic clock-out occurs. The person won't be able to clock in again until they submit a clock-in request.
- Allow employees to manage the notification themselves. Each person decides whether they want to receive the incident notice.
Key points
- Clock-out based on working time only applies on days when the person has a schedule or theoretical hours assigned.
- This option can't be active at the same time as "clock out when the schedule is completed". When you enable one, the other is disabled and you'll see a message explaining this.
- If you switch from "specific time" to "exceeds their working time", the fixed-time clock-out that was already scheduled is cancelled.