Time off and holidays
- With which types of schedules can half-day holidays be assigned?
- Can supporting documents be attached to absence requests?
- What can be requested by an employee from the Time off section?
- Can I block time off by time ranges?
- Can time off be edited?
- What’s the difference between paid and unpaid time off?
- What is a cumulative time off?
- What is a leave from work?
- Will the administrator have two different views or just one for each employee to manage absences and holidays?
- What is an absence?
- What is a private time off?
- Can I block a period of time so that it is not possible to request a leave from work during that time?
- How do my employees request absences and leaves from work?
- Can employees add comments when requesting a time off?
- How to assign time off?
- Can public holidays worked be compensated with hours?
- What types of time off are there in Sesame?
- Can I assign multiple people to validate time off and holiday requests in sequence?
- Can a holiday request be rejected?
- How do my employees request holidays?
- How can I assign holidays?
- How can I assign time off by Workplace, Department, or to The entire company?
- How can I assign leaves from work?
- How can I manage time off and holidays in bulk?
- How can I delete and manage time off according to ranges?
- Can I manage all my team's time off requests with a single action?
- How are time off requests managed?
- Can my team take half a day off as compensation for working on a public holiday?
- Can I configure half-day absences for my team to request?
- Can I configure time off renewal so my team gets their absence time back each year?
- What is time off proration?
- How can I configure time off to be prorated based on employees' contracts?
- Can I set an expiry date for time off?
- How can my employees request to work on a public holiday?
- How can I create types of time off?
- Can I manually edit my employees’ holiday days?
- If I modify a team member’s contract or create a new one, will their holiday entitlement update automatically?
- If I manually add or subtract holiday days and the system also recalculates due to a contract change, will the counter reflect both?
- What happens if there are manual modifications before the change in holiday recalculation?
- What is the incidents view in the calendar?
- What is a leave of absence?
- Can I view my employees' request history?
How can I configure time off to be prorated based on employees' contracts?
For time off to be prorated based on an employee's contract, during the time off configuration process, you must enable the “Prorate absence time” option to ensure that time off is calculated proportionally based on an employee’s contract. When this option is enabled, the employee will receive a prorated amount of absence time according to the time worked in the company during the current year. If the employee does not have a valid contract registered in Sesame, they will not be able to access their absence time. The employee must have a registered contract in Sesame.
Please note that this option will only appear during the configuration process if, in the previous step, the "Limit time to the maximum allowed" and "Calendar year" options were enabled.
As the employee progresses through the calendar year and the months covered by their contract pass, they will gradually accrue the proportion of absence time corresponding to the proration.
Be careful! When the system prorates absence time (i.e., distributes it across the months of the contract), each month is assigned a value based on the configuration. However, this value is always rounded to the nearest half day, in increments of 0.5 days (e.g., 0.5, 1, 1.5, 2, 2.5, etc.). So, even if the calculated proration for a month results in 1.7 days, the employee will only be granted 1.5 days (one and a half), not the exact 1.7.