Expense control
- Can I use the Expense control tool without activating virtual cards?
- Can I limit the use of my employees’ cards? Can I do it by categories?
- Can I add multiple comments to an expense?
- Can I make payments in a currency other than euros with Expense control?
- What conversion is applied when making a payment in a currency other than euros?
- What roles exist in Expense control?
- Is it possible to use Expense control without having to load funds into the associated account?
- Is it possible to block a card if it is lost or stolen in Sesame’s Expense control?
- Grant access to Expense control
- Is it possible to use the cards on websites to make purchases?
- Can I reassign cards or users to other employees?
- Do my employees have access to information about available funds when making expenses, or is this information reserved for general roles only?
- What information is shown in the Summary section?
- Do I need to verify my identity to access Expense and Card management? How do I do it?
- How can I export my expenses?
- How can I manage a reimbursement?
- How can I assign users to Expense control?
- How can I assign a card to a user?
- Where are the expense notes stored?
- How does Expense control work?
- How can I break down an expense?
- How can I send expenses to the Export queue?
- How to set up Expense control?
- How do limits and periods work when assigning a card to an employee?
- What are company validators and how can I configure them?
- How can I download the report and expense receipts?
- I’ve been assigned as a company validator, how can I view the expenses I need to validate?
- How can I view the ticket of an already-exported expense?
- Can I export expenses that are still pending approval?
- Can I set approval levels for the expenses submitted by my team?
- How can I create approval teams and who are they made up of?
What information is shown in the Summary section?
From the Summary section, you can view the total expenses of your employees, whether made with Sesame cards* or entered manually.
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Total expenses: the total amount of all expenses.
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Total Sesame Card expenses: expenses made exclusively with Sesame cards.
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Available balance: the remaining balance after deducting all expenses made with Sesame cards. If a positive transaction occurs (such as a refund or reimbursement in favor of the company), that amount is added to the balance.
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Current balance: shows all expenses except those still marked as pending (not yet executed).
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Transaction history: review the transactions affecting the current balance, whether made with Sesame cards or Wallet transactions.
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Add expense: if you have expenses pending registration, you can add them here.
To transfer balance to the Expense control tool, go to Wallet via Manage balance.
In the table, you’ll see all company transactions, whether made with Sesame cards or entered manually, regardless of their status.
Additionally, when a transaction is made with a Sesame card in a currency other than euros, the currency exchange fee will appear as an additional expense in both Transactions and the Inbox.
Remember: for an expense to appear in the Export section, it cannot be in "Pending" status.
If the company validators feature is enabled, and you are a validator, you’ll also have access to the My validations table. Learn more here.
*Feature availability depends on local conditions and may vary by country.