Employee management
- What are batch actions?
- What are templates?
- Is it possible to see which employees are active in real time?
- How can I create employees in Sesame?
- Can I delete users from my account?
- Can I create several employees at once?
- What does it mean to deactivate an employee, and how can I do it?
- How can I invite employees to Sesame?
- Who can see employee data?
- Why are employees not uploaded?
- Instructions for the correct import of employees via bulk load
- What is the Employees section and what is it for?
- What information is available to consult in the employee's profile?
- Which information is available on the employee file?
- How to filter your employee database?
- I want to create just one employee. Is that possible?
- What is the “Custom fields data” bulk upload template, and what is it used for?
- The bulk upload template contains errors, what should I do?
- How to access the import history?
- How can I upload or modify employee identification numbers in bulk?
- Can I add a salary from the Contracts section?
- How can I create a new contract?
- How can I terminate a contract?
- Can I view the history of an employee's contracts and annexes?
- How can I add an annex?
- How can I modify an expired contract?
- How are contracts classified within the contract history?
- How can I assign a Lead recruiter to an employee?
- How can I see deactivated employees?
- What is the salary bulk upload template, and what is its purpose?
- How can I manage employee birthdays?
- Can I transfer employee information between different companies in the group?
- What is the Journey section, and how can I configure its visibility?
- How do assignments work in Sesame?
- How can I keep an employee’s ID code when changing companies within the same group of companies?
How can I keep an employee’s ID code when changing companies within the same group of companies?
When you deactivate an employee in a company, their access code is released. If you later rehire that same person in another company within the same group, and as long as the setting is enabled, Sesame will recognize that they were previously in the system and will remind you of their former access code.
Steps to recover the previous code
- Code release: when you disable or terminate an employee in their original company, their access code is automatically released so it can be reused.
- Smart identification: when you register that same employee in the new company within the group (matching their personal ID), Sesame will assign a new default code, but it will detect that the employee previously existed within the group of companies.
- Assign the code: in the employee profile >> Accesses >> Tablet access, you will see a warning indicating: "Previous access code: [number]". To maintain consistency, simply copy the existing value and manually replace it with the new one.
For security reasons, the system will never automatically assign the previous code. It will always be shown as a suggestion so you can decide whether you want to use it.