Recruitment
- Discover Recruitment
- How do I set up my employment portal?
- How do I set up my internal employment portal?
- How do I set up external job boards?
- How do I create a vacancy?
- Can I see how the offer will look like before publishing it?
- How do I post a vacancy on Sesame's job boards?
- How do I post a vacancy on external job boards?
- When I try to post a vacancy, what does "Under review" mean?
- How will candidates see the offer?
- How do I manage vacancy templates and their stages?
- How many categories and stages exist for the vacancies?
- Can I keep candidates informed about how the recruitment process is going?
- How do I archive a vacancy?
- How do I mark my favourite vacancies?
- I want to create killer questions: can I do that?
- How can I create new candidates?
- What candidate data can I view in Recruitment?
- How can I turn a candidate into an employee?
- What is the Talent Pool?
- How do I create and add candidates to a pool?
- Is it mandatory to upload a privacy policy to manage candidate data?
- What happens when a candidate’s consent is about to expire?
- Can I automate the deletion of data for old candidates?
- How do I check whether a candidate has accepted the privacy policy?
- How do I customise my careers portal?
- How do I write job offers with AI?
- How do I receive candidates through WhatsApp?
- How does the compatibility score work?
- How do I search for candidates using the smart filter?
How do I manage vacancy templates and their stages?
Vacancy templates let you standardise your recruitment pipeline so you don't have to configure it from scratch every time you open a new vacancy.
Where are the vacancy templates? In Recruitment >> Configuration >> Templates >> Vacancy templates.
Here you'll find two types:
- Default template: a basic template with 5 categories and a single stage per category. This template cannot be edited or deleted, but it can be duplicated.
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Vacancy templates: these are created by you according to the type of recruitment process you are running (technical, sales, senior, internship, etc.). Each category can contain as many stages as you need.
When you want to create a new template, click "Create template" and give it a name. Then customise the stages within each category. For example, within "In progress," you could have "Initial call" and "CV screening". And within "Offer", "Offer sent", and "Offer signed". And so on. When you're done, save the changes, and that's it!
Please note that you cannot edit the names of the categories (New, In progress, Offer, Selected, Rejected), but you can edit the stages within each one. You also cannot have more than one stage in the "New" category.
When you create a vacancy, in the "Stages" step, you'll see the list of available templates. Choose the one that best fits the recruitment process you are opening. If you need to change it later, you can do so by clicking "Edit".