Recruitment
- Discover Recruitment
- How do I set up my employment portal?
- How do I set up my internal employment portal?
- How do I set up external job boards?
- How do I create a vacancy?
- Can I see how the offer will look like before publishing it?
- How do I post a vacancy on Sesame's job boards?
- How do I post a vacancy on external job boards?
- When I try to post a vacancy, what does "Under review" mean?
- How will candidates see the offer?
- How do I manage vacancy templates and their stages?
- How many categories and stages exist for the vacancies?
- Can I keep candidates informed about how the recruitment process is going?
- How do I archive a vacancy?
- How do I mark my favourite vacancies?
- I want to create killer questions: can I do that?
- How can I create new candidates?
- What candidate data can I view in Recruitment?
- How can I turn a candidate into an employee?
- What is the Talent Pool?
- How do I create and add candidates to a pool?
- Is it mandatory to upload a privacy policy to manage candidate data?
- What happens when a candidate’s consent is about to expire?
- Can I automate the deletion of data for old candidates?
- How do I check whether a candidate has accepted the privacy policy?
- How do I customise my careers portal?
- How do I write job offers with AI?
- How do I receive candidates through WhatsApp?
- How does the compatibility score work?
- How do I search for candidates using the smart filter?
How do I create a vacancy?
To create a vacancy, you just need to follow 5 steps. At each stage, the system will only ask for the information relevant to that stage. This means you don't have to follow a strict order; you can fill in each section at your own pace, saving your changes without getting stuck.
To get started, go to Recruitment >> Job offers >> Vacancies >> New vacancy.
Step 1. Role details
Fill in the key details of the job offer: Workplace, Department, category within the careers portal, working hours type, work modality, and contract type, among others. Fields marked with an asterisk (*) are required.
Step 2. Role description
Do you have the Advanced Recruitment Add-on? Add the job title and click "Generate with AI" to have our assistant draft the description automatically. To find out more, check out this article.
Before moving on, use the "Preview" button (top right) to check how the offer will look on both desktop and mobile devices.
Step 3. Application form
This is the questionnaire that candidates will need to complete when applying for the offer from your careers portal.
Here you can select which information you will request. Please note that basic personal details (name, email, and phone number) are always required. For the remaining fields (such as location, gender, or CV), you can manage their visibility using the three-position toggle: "Deactivated", "Optional", or "Mandatory".
You can also add a Killer questions template in this step if you have one already set up.
Step 4. Stages
Choose the category and stage template that the vacancy pipeline will follow. You can opt for the Basic template (with standard stages) or any of the custom templates you have previously configured in Configuration >> Templates >> Vacancy templates.
To find out how categories and stages work, check out this article.
Step 5. Hiring team
Assign the team members who will manage the process. You can define a lead recruiter and, if you wish, secondary recruiters. When doing so, bear in mind how access roles affect visibility:
- General roles (Administrator, HR, etc.): have access to all applications, whether or not they are assigned to the vacancy.
- Specific roles (managers, workplace or department administrators, etc.): can only see vacancies in which they have been assigned as recruiters.
When you're done, click "Create vacancy". The system will give you two options: save as a draft (to continue editing later) or continue to the "Posting" tab to send the job offer to the available job boards.