Shifts (new version)
- How do I assign employees to a timetable?
- How do I assign shifts in a timetable?
- What tools can I find in the shifts timetable for managing shifts?
- What are shift patterns and how do I use them?
- What are activities and how can I add them to shifts?
- How to publish the Shifts timetable
- What does the 'loading' status mean?
- What views are available in the Shifts timetable?
- What are shift templates and how can I create them?
- What is the cost table?
- Can I add more than one shift in the same cell of a timetable?
- How do employees manage their shifts from the app?
- Can AI help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- What are coverage shifts (auto-assign shifts)?
- Can I add days off and time off directly from the timetable?
- How does the Shifts AI assign coverage shifts?
- Can I view and download the timetable showing only employees without assigned shifts?
- Can I hide employees for a specific time period?
- Can I copy my shift timetable?
- How can I view the overtime balance in the timetable?
- How can I assign shifts, time off, or days off to multiple cells at the same time?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- How do I create and manage timetables?
- Can I add notes to shifts in the timetable?
How do employees manage their shifts from the app?
Your employees can manage their schedules directly from the 'Shifts' section of the app.
How to access the Shifts section in the app
- Open the Sesame HR app.
- Go to the Applications section in the bottom menu.
- Switch to the Employee view.
- Tap Shifts to access the calendar.
What employees can do from the app
Within the Shifts section, employees have access to:
- My calendar, where they can see their shifts for the current week and upcoming weeks.
- My team, where they can see the rest of their colleagues' shifts (only visible if the administrator has previously enabled the 'Team shift visibility' option).
There are also two ways to display the information: Calendar and List. You can switch between them from the top right of the screen.
Shift swapping
If you have enabled shift swapping, a swap icon will appear on each shift card to propose a change with a colleague. Once the request is made, the manager must approve it for it to take effect. You can find more information about shift swapping here.