Shifts
- Discover Shifts
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
- Can I assign recurring days off to several employees at once?
- What is "Staff volume" in the day view?
- Can I assign night shifts?
- Can I configure who receives notifications about shift changes?
- What are availability preferences?
- How do I manage my team's availability requests?
What are availability preferences?
Availability preferences allow your employees to indicate from the app when they can and cannot work. As a manager or administrator, you can see this information reflected in the shift timetable and, optionally, enable an approval flow.
Here's the step-by-step guide to enabling the feature.
- Go to Configuration >> Schedules >> Shifts >> General.
- Enable the option "Enable availability preferences".
- Choose whether you want manager approval or whether preferences are applied automatically to the timetable. If you enable approval, configure the notifications for the employee and a validation flow (if needed).
- Before leaving, save the changes. That's it!
Once the feature is enabled, you'll be able to see employee preferences in the shift timetable they are assigned to:
- In green: the employee has indicated their availability to work.
- In red: the employee has indicated their unavailability to work.
If the employee already has a shift assigned, you'll see a small notice that you can expand to see more details, simply hover your cursor over the cell.
You can enable or disable the visibility of preferences in the timetable at any time from the toolbar, using the "Show employee availability" toggle or the "Availability" filter.