Shifts (new version)
- How do I assign employees to a timetable?
- How do I assign shifts in a timetable?
- What tools are available in the shifts timetable?
- What are shift patterns and how do I use them?
- What are activities and how can I add them to shifts?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- What views are available in the Shifts timetable?
- What are shift templates and how can I create them?
- What is the cost table?
- Can I add more than one shift in the same cell of a timetable?
- How do employees manage their shifts from the app?
- Can AI help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- What are coverage shifts (auto-assign shifts)?
- Can I add days off and time off directly from the timetable?
- How does the Shifts AI assign coverage shifts?
- Can I view and download the timetable showing only employees without assigned shifts?
- Can I hide employees for a specific time period?
- Can I copy my shift timetable?
- How can I view the overtime balance in the timetable?
- How can I assign shifts, time off, or days off to multiple cells at the same time?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- How do I create and manage timetables?
- Can I add notes to shifts in the timetable?
What tools are available in the shifts timetable?
At the top of the timetable, you'll find a range of tools to help you manage all your team's shifts more easily.
View type
Sesame lets you view the timetable in 3 different ways: daily, weekly, and monthly. Choose whichever you need at any given time.
Search and filters
In the toolbar, you'll also find these two features, which allow you to search and filter information in a focused and direct way, making things much easier!
Display options
From the eye icon, you can enable and disable what information appears in the timetable:
- Show shifts by name, abbreviation, time slots, duration, and activities.
- Show hidden, available, or unassigned employees.
- Show or hide empty rows.
- Show contract hours (regardless of whether theoretical hours are counted based on the assigned schedule or shift, or based on the contract) and include theoretical hours on public holidays.
Alerts
When conflicts arise in the timetable (for example, an employee not having 12 hours of rest between shifts, or exceeding their weekly or annual hours), a warning indicator will appear in the top toolbar with a list of the violated restrictions.
Download timetable
You can download the timetable as a PDF to share with your employees.
Copy schedule
Allows you to duplicate the shift structure of one week and replicate it across any future period with a single click.
Add
Clicking 'Add' lets you choose between a shift template (repeated use), a custom shift (one-off), or a day off.
Publish timetable
You can publish timetables by period: daily, weekly, or monthly.
Configuration
Provides direct access to the configuration menu, where you can manage: workplaces, shifts, schedules, breaks, patterns, holidays, time off, restrictions, and agreements.