Shifts (new version)
- How do I assign employees to a timetable?
- How do I assign shifts in a timetable?
- What tools can I find in the shifts timetable for managing shifts?
- How do I add shift patterns?
- How do I apply shift patterns?
- What are activities and how can I add them to shifts?
- How can I publish a timetable with all the data added?
- What does the 'loading' status mean?
- Can I view timetables organized by shifts?
- Can I view timetables organized by positions?
- What are shift templates and how can I create them?
- What is the "Shifts" section in the mobile app?
- Can I publish a schedule for a specific time period?
- What is the cost table?
- Can I add more than one shift in the same cell of a timetable?
- Can my employees see the Shifts tool in their Sesame app?
- Can my employees see their coworkers’ shifts in the Sesame app?
- Can AI help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- What are coverage shifts (auto-assign shifts)?
- Can I add days off and time off directly from the timetable?
- How does the Shifts AI assign coverage shifts?
- Can I view and download the timetable showing only employees without assigned shifts?
- Can I hide employees for a specific time period?
- Can I copy my shift timetable?
- How can I view the overtime balance in the timetable?
- How can I assign shifts, time off, or days off to multiple cells at the same time?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- How do I create and manage timetables?
How do I assign employees to a timetable?
The process for assigning employees to a timetable varies depending on how timetable creation is configured in your account. Here's how assignment works in each case:
Automatic timetable creation
If you have automatic timetable creation enabled (linked to workplaces and groups), you need to complete two steps:
- First, add the employee to the relevant workplace. Go to Shifts >> Configuration >> Workplaces, find the "Employees" column, and click the avatar next to the quick actions button.
- Then, assign the employee to the timetable via Add employees, following the steps in the modal. Note that only employees already associated with that workplace will appear here.
The employee must be associated with a workplace before they can be added to a timetable.
Manual timetable creation
If you have manual timetable creation enabled, the process is more straightforward; there are no workplace or group restrictions. From the "Shifts" main screen, find the timetable, click the avatar in the "Employees" column, select the people you want to add, and confirm.