Shifts (new version)
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
How do I create and manage timetables?
Timetables let you organize employee shifts in a flexible, structured way. In Sesame, you can create as many timetables as you need, without having to link them to a workplace or group.
Any role (General or Specific) with access to edit shift settings can create and manage timetables.
Timetable creation settings
Before you get started, decide how you want your timetables to be created:
- Go to Configuration >> Schedules >> Shifts >> General.
- Find the "Create timetables automatically" option.
- If enabled, a timetable will be generated automatically each time you create a workplace, group, or subgroup.
- If disabled, you can create timetables independently, only when you choose to.
Already have timetables? This setting does not affect existing timetables. You'll find them exactly as you left them.
How to create a timetable
To create a timetable, go to "Shifts (Beta)" from the side panel and follow these steps:
- Click "Create timetable".
- Fill in the form fields:
- Timetable name.
- Timetable description.
- Click "Save", and you're done! Your timetable has been created.
You can then continue with employee assignment. If you'd rather do it later, find the timetable in the table on the "Shifts" main screen and click the avatar in the "Employees" column. You can add as many people as you like; there are no restrictions.
How to manage a timetable
From the "Shifts" main screen, using the quick actions button (three dots), you can:
- Edit any timetable and update the name, description, or administrators.
- Mark a timetable as a favorite so it appears at the top of the table.
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Archive or delete a timetable if you no longer need it.
This view also displays the following information about each timetable: name, assigned employees, date of last modification, and status (new, pending publication, published).