Shifts (new version)
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
How do employees manage their shifts from the app?
Your employees can manage their schedules directly from the 'Shifts' section of the app.
How to access the Shifts section in the app
- Open the Sesame HR app.
- Go to the Applications section in the bottom menu.
- Switch to the Employee view.
- Tap Shifts to access the calendar.
What employees can do from the app
Within the Shifts section, employees have access to:
- My calendar, where they can see their shifts for the current week and upcoming weeks.
- My team, where they can see the rest of their colleagues' shifts (only visible if the administrator has previously enabled the 'Team shift visibility' option).
There are also two ways to display the information: Calendar and List. You can switch between them from the top right of the screen.
Shift swapping
If you have enabled shift swapping, a swap icon will appear on each shift card to propose a change with a colleague. Once the request is made, the manager must approve it for it to take effect. You can find more information about shift swapping here.