Shifts (new version)
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
What are shift templates and how can I create them?
Shift templates are a great way to have pre-set shift formats to speed up the distribution of working hours across your employees as much as possible.
In Sesame, there are two ways to create shift templates:
1. Create a new template from a specific schedule
If you're working on a timetable and need a new template just for that team:
- Open the timetable where you want to create the shift.
- Click Add >> Shift template >> New template (bottom right).
- Add the basic information about the template, such as name and abbreviation, and set the schedule.
- When you're done, click Save.
That's it! When you create the template, it will automatically be associated only with the timetable you created it from.
2. Create a new template from Configuration
If you prefer a global overview or want to assign a template to multiple timetables:
- Go to Configuration >> Schedules >> Shifts in your Sesame panel.
- From here, you can create a new shift template or edit an existing one.
- When creating or editing, you'll see an option to select which timetable(s) you want to associate that specific template with. Simply tick the desired timetables in the list.
And remember: you can associate shift templates with one or multiple timetables. The choice is yours!