Shifts
- Discover Shifts
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
- Can I assign recurring days off to several employees at once?
- What is "Staff volume" in the day view?
- Can I assign night shifts?
- Can I configure who receives notifications about shift changes?
- What are availability preferences?
- How do I manage my team's availability requests?
- How do I copy, paste, and drag shifts in the timetable?
- How do I undo or redo a change in the timetable?
How do I copy, paste, and drag shifts in the timetable?
The Shifts timetable works like a spreadsheet: you can copy, paste, and drag shifts. Below, we explain how to do each of these.
Copy and paste 👯
1. Go to Shifts >> Timetable, and select the Employees view.
2. Click on an employee's name to select their weekly schedule.
If you want to add more people to the selection:
- Hold Shift and click on the name of the last person within a range to add them all to the selection.
- Hold Ctrl/Cmd and click on a person's name to add individual rows to the selection without losing the previous ones.
3. With the selection active, press Ctrl/Cmd + C or click the copy icon in the top toolbar.
4. Click the cell or row where you want to start pasting your schedule, and press Ctrl/Cmd + V.
Please note 🤔: the paste function replaces whatever was there before at the destination, without asking for confirmation (just like in Excel or Google Sheets). If you make a mistake, you can undo the action instantly.
Drag and fill ➕
1. Go to Shifts >> Timetable, and select the Employees view.
2. Select a cell in the timetable. You'll see a small handle in the bottom right corner. Click and drag over the cells where you want to repeat that same shift. Release when you're done.
Drag and drop 🪂
1. Go to Shifts >> Timetable, and select the Employees view.
2. Find the shift you want and drag it directly from one cell to another.
3. When you hover over the target cell, you'll see it split into two halves: drop it on the left to move the shift, or on the right to copy it (it will remain in the original cell too).
Please note 🤔: if the target shift overlaps in time with the one you're dragging (an employee cannot have two shifts at the same time), you'll see a confirmation prompt before the change is applied.
How to do this in the Shifts view
If you work by shift type rather than by employee, you can copy the list of employees assigned to a cell and paste it into another day, always within the same shift type.
Things to bear in mind 🤔
- These actions only work within the same timetable: you cannot paste something copied from a different timetable.
- These actions are only available for shift and day-off assignments.
- Press Esc or click outside the table at any time to clear the selection and the active copy.