Shifts (new version)
- How do I assign employees to a timetable?
- How do I assign shifts in a timetable?
- What tools can I find in the shifts timetable for managing shifts?
- How do I add shift patterns?
- How do I apply shift patterns?
- What are activities and how can I add them to shifts?
- How can I publish a timetable with all the data added?
- What does the 'loading' status mean?
- Can I view timetables organized by shifts?
- Can I view timetables organized by positions?
- What are shift templates and how can I create them?
- What is the "Shifts" section in the mobile app?
- Can I publish a schedule for a specific time period?
- What is the cost table?
- Can I add more than one shift in the same cell of a timetable?
- Can my employees see the Shifts tool in their Sesame app?
- Can my employees see their coworkers’ shifts in the Sesame app?
- Can AI help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- What are coverage shifts (auto-assign shifts)?
- Can I add days off and time off directly from the timetable?
- How does the Shifts AI assign coverage shifts?
- Can I view and download the timetable showing only employees without assigned shifts?
- Can I hide employees for a specific time period?
- Can I copy my shift timetable?
- How can I view the overtime balance in the timetable?
- How can I assign shifts, time off, or days off to multiple cells at the same time?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- How do I create and manage timetables?
What tools can I find in the shifts timetable for managing shifts?
At the top of the timetable, you’ll find a series of tools designed to help you manage your team’s shifts more easily and efficiently.
View type
Sesame allows you to view timetables in three formats: daily, weekly, and monthly. Choose the view that best suits your planning needs.
Search and filters
The toolbar includes a search bar and filters so you can quickly find people or the information you need. A direct and practical way to work!
Viewing options
Configure how you want the timetable to be displayed:
- Show by name.
- Show by abbreviation.
- Show time slots.
- Show duration.
- Show labels.
- Show activities.
- Show hidden employees.
- Show employees without shifts.
- Show contract hours (regardless of whether theoretical hours are calculated based on the assigned schedule or shift, or on the contract).
- Include theoretical hours on public holidays.
Alerts
If there are any errors in the timetable (e.g., less than 12 hours of rest between shifts or weekly/annual hour limits exceeded), Sesame will display a red warning icon in the toolbar along with an "Unfulfilled restrictions alert".
Download timetable
You can download the timetable in PDF format, ideal for sharing with your team or printing a physical copy if needed.
Assign shifts
Click on "Assign shifts" to choose between:
- Templates (for repeated use): select the template and then the cell where you want to apply it.
- Custom (for one-time use): create the shift by selecting the date, time, and other required details.
Publish timetable
You can publish timetables by period: daily, weekly, or monthly.
Configuration
This provides direct access to the traditional settings menu, where you’ll find:
- General workplace configuration.
- Shift configuration.
- Workplace configuration.
- Timetable configuration.
- Break configuration.
- Pattern configuration.
- Holiday configuration.
- Time off configuration.
- Restriction configuration.
- Agreement configuration.