Shifts (new version)
- How do I create and manage timetables?
- What views are available in the Shifts timetable?
- What tools are available in the shifts timetable?
- How do I assign employees to a timetable?
- What are shift templates and how can I create them?
- How do I assign shifts in a timetable?
- How do I assign shifts or days off to multiple timetable cells at once?
- What are activities and how can I add them to shifts?
- What are shift patterns and how do I use them?
- Can I add days off and time off directly from the timetable?
- How to create and configure on-call shifts
- How do on-call shifts affect time calculations?
- What are coverage shifts?
- Can I add notes to shifts in the timetable?
- Can I place more than one shift in the same timetable cell?
- Can I hide employees for a period of my choosing?
- Can I view and download the timetable showing only employees with no shifts assigned?
- Can I copy the shift schedule?
- What are performance indicators?
- How can I view the overtime balance in the timetable?
- How to publish the Shifts timetable
- What are the timetable statuses and what do they mean?
- How do employees manage their shifts from the app?
- Can artificial intelligence help me plan my shifts?
- What is the AI shift planner?
- What is the Shift import agent?
- How does the AI assign coverage shifts?
What tools are available in the shifts timetable?
At the top of the timetable, you'll find a range of tools to help you manage all your team's shifts more easily.
View type
Sesame lets you view the timetable in 3 different ways: daily, weekly, and monthly. Choose whichever you need at any given time.
Search and filters
In the toolbar, you'll also find these two features, which allow you to search and filter information in a focused and direct way, making things much easier!
Display options
From the eye icon, you can enable and disable what information appears in the timetable:
- Show shifts by name, abbreviation, time slots, duration, and activities.
- Show hidden, available, or unassigned employees.
- Show or hide empty rows.
- Show contract hours (regardless of whether theoretical hours are counted based on the assigned schedule or shift, or based on the contract) and include theoretical hours on public holidays.
Alerts
When conflicts arise in the timetable (for example, an employee not having 12 hours of rest between shifts, or exceeding their weekly or annual hours), a warning indicator will appear in the top toolbar with a list of the violated restrictions.
Download timetable
You can download the timetable as a PDF to share with your employees.
Copy schedule
Allows you to duplicate the shift structure of one week and replicate it across any future period with a single click.
Add
Clicking 'Add' lets you choose between a shift template (repeated use), a custom shift (one-off), or a day off.
Publish timetable
You can publish timetables by period: daily, weekly, or monthly.
Configuration
Provides direct access to the configuration menu, where you can manage: workplaces, shifts, schedules, breaks, patterns, holidays, time off, restrictions, and agreements.